Posts Tagged ‘wedding’

Entertainment Production – Tip #5 Performer Etiquette

Wednesday, December 28th, 2011

Successful Entertainment Production
Tip #5 – Performer Etiquette

Performer etiquette and appearance are as important as the performance itself.  Factors to consider:

  • Determine the proper dress for your event, and, therefore, for your performers.  Unless they are to be dressed in a specific costume, performer attire should match or be more elegant than your guests.
  • Appropriate attire may be labeled as formal, semi-formal, New York black, cocktail, casual, etc.  Be sure to specify your choice in the contract.
  • Equally important is having a clean look in the performance area.  Cases, bags, and personal items should be stored completely out of sight.
  • Cords necessary for performance should be secured for safety purposes, and kept out of sight as much as possible.  It is best to run cords from the performer to backstage, rather than across the front of the stage or in front of the performers.
  • If music is used, it should be neatly organized in a black folder on a black music stand, so to remain minimally noticed by guests.
  • Performers are to restrain from drinking alcoholic drinks at all times, and from smoking, using cell phones, and eating in view of the guests.
  • Provide a musician area for safe storage of cases, bags, and personal items.  This could also be a place for the performers to eat and have soft drinks during scheduled breaks.
  • Many of these items can be included in your contract, or on a separate rider with the contract.

Entertainment Production – Tip #4 Smart Scheduling

Thursday, November 17th, 2011

Successful Entertainment Production
Tip #4 – Smart Scheduling

Smart scheduling for your special event is a key element.  Factors to consider:

  1. Smooth transitions from one part to another ensures you use your guests’ time wisely.  Keep the party moving, and your guests will be appreciative and return for your next event.
  2. Compose an entire spreadsheet for the event, including each specific movement, action, and timing by every vendor involved.  This will help you identify moments when you can overlap items, and ensure you are prepared every step of the way.
  3. Whether speeches or announcements are long or short, have them in writing, and determine exactly when and by whom each item will be delivered.
  4. It is advisable to have each emcee and speaker practice with the microphone immediately preceding the event.
  5. Make sure the person scheduled to speak is staged correctly at the proper time and ready to go.
  6. Give the audio and video people a complete copy of the spreadsheet, to ensure all information is heard and seen as you have planned.
  7. If planning an event during rush hour, add a half hour earlier start time for everyone with a specific time schedule.
  8. Set-up time is prior to the event.  Make sure the area or room is available for set-up, and the set-up will not interrupt the event in any way.
  9. Transportation and hotel arrangements need to consider the time of day and length of travel to ensure attendance at the event is prompt.
  10. If contracting a dance band for your event, consider using a few of the band members for cocktail and dinner music, rather than hiring separate musicians, helping keep costs down.
  11. If an event planner has been contracted, be sure they are in contact with every vendor.  A pre-event walk thru is a smart and useful tool to make sure everyone works in harmony.

Jazz and African Music for Corporate Event, Gaylord Resort

Friday, October 21st, 2011

Jazz and African Music were provided for a corporate event at the Gaylord National Harbor Resort.  The “Olivera Quintet“, consisting of piano, bass, drums, saxophone, and guitar, provided a variety of music entertainment.  As the 2,300 guests entered the ballroom, they were greeted with upbeat jazz music, followed by a variety of selections for dinner music.  An awards ceremony followed, with 16 custom arrangements performed for the emcees and award recipients.  Following a performance by Diana Ross, the “Memories of Africa” 8-pc. percussion ensemble lead the guests downstairs to an after party with Kool & The Gang.

Entertainment Production – Tip #3 Music As a Role Player

Wednesday, August 17th, 2011

Successful Entertainment Production
Tip #3 Music As a Role Player

The role of music for a special event requires careful planning in order to achieve your desired goal.  Each event is unique, as is the role of the musicians unique.  Consider the following scenarios:

  1. Atmosphere, and more atmosphere.  It may change throughout your event, and the music needs to change alongside it
  2. From solemn to lively, or a mix anywhere in between; what tempo do you envision throughout your event?
  3. Is there a theme?  Let the music accompany your decor to enhance and give life to your theme.  There are endless possibilities.
  4. Is the music to be strictly background?  Is the music for background with a bit dancing?  Is the music meant to get everyone on the dance floor?  Is the music a featured act looking to capture everyone’s attention?  Is the music meant to make everyone clap their hands?
  • The music sets the tone at a special event.  Make it memorable!

Dixieland Music for 4th of July Parade includes “Swing Dixie”, Leesburg, Loudoun County, Virginia

Tuesday, August 2nd, 2011

A Fourth of July parade along King Street in Leesburg, Virginia, included dixieland music by the Swing Dixie” five-piece band, consisting of trumpet, clarinet, trombone, banjo, and tuba, provided by Olivera Music Entertainment.  Dixieland music is true American music, providing upbeat, lively sounds to honor our troops and celebrate our freedom.  The crowds warmly welcomed the ensemble, an entry which garnered the “Best Musical Entry Over 15” Award from the Leesburg Daybreak Rotary Club, the organizers of the parade.


    • Olivera featured in Loudoun Magazine

      Our feature article appeared in the Dec 16th issue of the Loudoun Magazine by the Loudoun Times Mirror. Check out our Blog to see the article.

    • Helen Hayes Awards Sets a New Standard

      The Olivera Quartet was instrumental in the re-vamping of the 2015 Helen Hayes Awards last evening, completing 50 presentations in 78 minutes.

    • OME wins international award!

      We received an 'ESPRIT Award' from the International Special Events Society for 'Best ISES Team Effort, Budget over $200,000', an international award which draws entries from the 52 ISES chapters around the world.

    • All News