Archive for the ‘Wedding’ Category

Entertainment Production – Tip # 8 Keeping it ‘Cool’

Friday, August 17th, 2012

Entertainment Production Tip #8

Successful Entertainment Production
Tip #8 – Keeping It ‘Cool’

In the entertainment industry, anything is possible.  While this can be advantageous in organizing a one-of-a-kind event, you must always be prepared in case of an emergency.  Here are a few ways we can help you keep calm and party on!

  • Your musicians have a sudden emergency
    • Our entertainment producer always has a backup plan so you are assured of a quality performance.
  • An accident occurs on-site
    • Life is unpredictable and accidents can happen. Whether a physical injury or technical failure, Olivera Music Entertainment carries full liability insurance, as required by most venues, so you are protected.
  • Equipment is difficult to move
    • Proper loading and unloading of equipment is crucial for preventing gratuitous damage charges.
    • We ensure the highest care and efficiency for transport of all instruments, equipment, devices, etc.  Experienced in servicing the area’s most popular venues, our production staff is very familiar with such procedures.
  • Electronic devices are faulty
    • We’ve all experienced the shock of a computer crash or technological failure.  That is why our producers, DJ’s and musicians arrive prepared with an extra supply of essential equipment such as speakers, amplifiers, and mixers.

Entertainment production requires careful and extensive planning.  Let us help you make your event a success!

Entertainment Production – Tip #7 Patriotism is Always in Style

Tuesday, May 29th, 2012

Successful Entertainment Production
Tip #7 – Patriotism is Always in Style

Adding a patriotic element to your special event provides your attendees with a welcome sense of pride. Here are various suggestions to achieve this goal:

  • A Dixieland Band, performing at the entrance to the venue or ballroom, providing a lively, upbeat atmosphere
  • A Soloist, with or without an accompanist, singing the “National Anthem” at the beginning of your program, with optional Color Guard.
  • A Marching Band, leading your guests from one event to another; or making a special entrance during your event, including a short program of patriotic music to honor America’s heroes; or sending them off for the conclusion of your convention.
  • A Patriotic Show, “Rhapsody America”, including a narrator, 8-piece band, 3 vocal soloists, and a kids choir, showcasing music through the years, tailored to your event, your theme, and your guests.
  • A Fife and Drum Corp in full costume providing a spirited program.
  • Herald Trumpets to announce a special entrance.
  • A Bagpiper for honoring special warriors.
  • A USO themed show, including a swing orchestra and dancing.
  • A Choir, presenting a selection of patriotic songs.
  • A Brass Band, presenting marches and patriotic selections, in military-style attire.

Entertainment Production – Tip #6 Atmosphere is Everything

Wednesday, May 9th, 2012

Successful Entertainment Production
Tip #6 – Atmosphere is Everything

The band is set, along with the caterer and featured speakers. Successful event? Possibly, but consider:

  • Is there a theme woven throughout your event?
  • Do all of the musicians, from the entrance, to cocktails, dinner, awards ceremony, special presentations, featured entertainment, and dancing, have song selections to perform which match the theme?
  • Is the lighting highlighting exactly what you wish to have highlighted, with the appropriate colors?
  • Does the lighting change as the event progresses?
  • Is the cuisine carefully matched to the theme?
  • Are the linens, chairs, and all rentals enhancing your theme?
  • Are the centerpieces carefully crafted to provide continuity with your decor?
  • Were the guests instructed on proper dress for the event?
  • Is there a special fun/color/request for the guests to bring to or receive once at the event?

The overall atmosphere will create an event to remember…make it special!

Entertainment Production – Tip #5 Performer Etiquette

Wednesday, December 28th, 2011

Successful Entertainment Production
Tip #5 – Performer Etiquette

Performer etiquette and appearance are as important as the performance itself.  Factors to consider:

  • Determine the proper dress for your event, and, therefore, for your performers.  Unless they are to be dressed in a specific costume, performer attire should match or be more elegant than your guests.
  • Appropriate attire may be labeled as formal, semi-formal, New York black, cocktail, casual, etc.  Be sure to specify your choice in the contract.
  • Equally important is having a clean look in the performance area.  Cases, bags, and personal items should be stored completely out of sight.
  • Cords necessary for performance should be secured for safety purposes, and kept out of sight as much as possible.  It is best to run cords from the performer to backstage, rather than across the front of the stage or in front of the performers.
  • If music is used, it should be neatly organized in a black folder on a black music stand, so to remain minimally noticed by guests.
  • Performers are to restrain from drinking alcoholic drinks at all times, and from smoking, using cell phones, and eating in view of the guests.
  • Provide a musician area for safe storage of cases, bags, and personal items.  This could also be a place for the performers to eat and have soft drinks during scheduled breaks.
  • Many of these items can be included in your contract, or on a separate rider with the contract.

Entertainment Production – Tip #4 Smart Scheduling

Thursday, November 17th, 2011

Successful Entertainment Production
Tip #4 – Smart Scheduling

Smart scheduling for your special event is a key element.  Factors to consider:

  1. Smooth transitions from one part to another ensures you use your guests’ time wisely.  Keep the party moving, and your guests will be appreciative and return for your next event.
  2. Compose an entire spreadsheet for the event, including each specific movement, action, and timing by every vendor involved.  This will help you identify moments when you can overlap items, and ensure you are prepared every step of the way.
  3. Whether speeches or announcements are long or short, have them in writing, and determine exactly when and by whom each item will be delivered.
  4. It is advisable to have each emcee and speaker practice with the microphone immediately preceding the event.
  5. Make sure the person scheduled to speak is staged correctly at the proper time and ready to go.
  6. Give the audio and video people a complete copy of the spreadsheet, to ensure all information is heard and seen as you have planned.
  7. If planning an event during rush hour, add a half hour earlier start time for everyone with a specific time schedule.
  8. Set-up time is prior to the event.  Make sure the area or room is available for set-up, and the set-up will not interrupt the event in any way.
  9. Transportation and hotel arrangements need to consider the time of day and length of travel to ensure attendance at the event is prompt.
  10. If contracting a dance band for your event, consider using a few of the band members for cocktail and dinner music, rather than hiring separate musicians, helping keep costs down.
  11. If an event planner has been contracted, be sure they are in contact with every vendor.  A pre-event walk thru is a smart and useful tool to make sure everyone works in harmony.


    • Olivera featured in Loudoun Magazine

      Our feature article appeared in the Dec 16th issue of the Loudoun Magazine by the Loudoun Times Mirror. Check out our Blog to see the article.

    • Helen Hayes Awards Sets a New Standard

      The Olivera Quartet was instrumental in the re-vamping of the 2015 Helen Hayes Awards last evening, completing 50 presentations in 78 minutes.

    • OME wins international award!

      We received an 'ESPRIT Award' from the International Special Events Society for 'Best ISES Team Effort, Budget over $200,000', an international award which draws entries from the 52 ISES chapters around the world.

    • All News